Microsoft 365
at UT Austin
Microsoft 365 is one of UT Austin's core collaboration platforms. Teams, Outlook, OneDrive, SharePoint, Word, Excel, and PowerPoint work together to support meetings, communication, shared files, and day-to-day productivity for students, faculty, and staff.
collaboration hub
storage
apps & services
Collaboration First
The everyday work platform for campus
Microsoft 365 matters at UT not just because it includes Office apps, but because it gives campus a shared collaboration layer. Teams, Outlook, OneDrive, and SharePoint are foundational to how departments communicate, meet, store files, and work together.
Microsoft Teams
Teams is central to meetings, chat, file sharing, and ongoing collaboration across units, colleges, and project teams.
- Persistent team chat
- Online meetings and calls
- Shared files and channels
- Integration with the rest of M365
Outlook & Exchange Online
Email and calendaring remain essential campus infrastructure, especially for scheduling, room coordination, and university communications.
- Enterprise email and calendar
- Shared mailboxes and calendars
- Room and resource scheduling
- Outlook on web and desktop
OneDrive & SharePoint
Personal storage and departmental collaboration sites give teams a shared place for files, documents, and ongoing work.
- 1 TB OneDrive storage
- SharePoint team sites
- Real-time co-authoring
- Local sync across devices
Office applications
Word, Excel, PowerPoint, OneNote, and the broader Microsoft 365 suite remain the core authoring tools for most campus work.
- Desktop and web Office apps
- Up to 5 personal devices
- Real-time collaboration
- Shared document workflows
Power Platform and reporting
Power BI, Forms, and Power Automate support reporting, workflow improvement, lightweight automation, and campus business processes.
- Power BI dashboards
- Forms and surveys
- Power Automate workflows
- Departmental process support
Copilot options at UT
AI is part of the M365 ecosystem, but it is not all the same product. Free Copilot Chat and paid Microsoft 365 Copilot serve different needs.
- Copilot Chat is free for all f/s/s
- Microsoft 365 Copilot is a paid license
- App-level integration is a separate tier
- See the dedicated Copilot page for details
AI in Microsoft 365
AI is part of the suite, but it is not the whole story
Microsoft 365 includes collaboration, communication, storage, and productivity tools first. Copilot is an important layer on top of that environment, and UT supports both a free chat experience and a separate premium Copilot license.
- ✓ Free for students, faculty, and staff
- ✓ Best for prompts, drafting, and summarization
- ✓ Separate from the paid app-integrated tier
- ✓ Separate paid license
- ✓ Embedded inside M365 apps
- ✓ Better fit for heavy document and meeting workflows
- ✓ About 3,200 licensed users on campus
Application Suite
Key apps in your subscription
All apps launch in your browser at office.com — or install the desktop versions on up to 5 personal devices.
Access & Setup
Getting started with Microsoft 365
Your M365 account is provisioned automatically using your UT EID. No separate request needed.
Sign in with your UT EID
Go to microsoft365.com and enter your UT email address (eid@utexas.edu). You'll be redirected to UT's single sign-on — log in with your EID and password.
Install desktop apps (optional)
From the Microsoft 365 home page, click Install apps to download Word, Excel, Teams, and the rest to your Mac or PC. Licensed for up to 5 personal devices at no cost.
Configure Teams and Outlook
Teams is your primary communication hub for meetings and collaboration. Set up Outlook to manage your @utexas.edu email — both are accessible via browser or desktop app.
Turn on OneDrive sync
Install the OneDrive desktop client to sync your 1 TB of cloud storage locally. Your files stay available offline and update automatically when you're back online.
Learning Resources
Sharpen your M365 skills
UT provides access to several high-quality training platforms — all free for students, faculty, and staff.
LinkedIn Learning
Thousands of video courses covering every Microsoft 365 app — from Excel basics to advanced Power Automate workflows. Accessible with your UT EID.
Open LinkedIn Learning guide →Microsoft Learn
Microsoft's official free learning platform with modules, learning paths, and certifications covering every M365 product and the Power Platform.
Visit Microsoft Learn →ET Training & Workshops
Enterprise Technology offers periodic workshops on Teams, SharePoint, and collaboration best practices tailored to the UT environment. Check the events calendar for upcoming sessions.
See training options →Microsoft 365 Training Center
Short videos, quick-start guides, and cheat sheets for every M365 app. Ideal for learning a specific feature without a full course commitment.
Open Training Center →Need Help?
We're here when you need us
Self-Service Portal
Browse the knowledge base, reset your password, check service status, and submit requests — all without picking up the phone.
Service Catalog →Live Chat & Phone
Reach the UT Service Desk for immediate help with login issues, licensing questions, or anything else Microsoft 365 related.
Contact Service Desk →Departmental IT Support
Many colleges and units have dedicated IT staff who can help with department-specific M365 configurations, SharePoint sites, and Teams setup.
Find Your IT Contact →